Automate Meeting Prep with Connected Calendar/Email (Concept)
10. Automation, Agents & Advanced Projects
⏱ 20 minutes min
📊 Intermediate
Objective
Understand how paid AI tools that connect to email and calendar can automatically prepare meeting briefs.
Materials Needed
- AI chat tool
- Example of an upcoming meeting (real or hypothetical)
Step-by-Step Instructions
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1
Discuss as a class: paid tiers of Gemini can connect directly to Gmail and Google Calendar to see real meeting details.
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2
As a manual practice version, paste in a sample calendar invite and any related email thread.
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3
Prompt: 'Prepare a short meeting brief: who's attending, what's the context, and 3 questions I should be ready to answer.'
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4
Discuss the tradeoffs of connecting an AI tool to real email/calendar data: convenience vs. privacy considerations.
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5
Decide as a class whether this is a feature worth the paid upgrade for their own use case.
Instructor TipThis tutorial is intentionally more conceptual — use it to teach informed decision-making about paid AI features, not just tool usage.
TakeawayUnderstanding what paid, connected AI features actually do helps you decide if an upgrade is worth it for your situation.
Tools Used
- Gemini (Workspace)
- ChatGPT
- Claude.ai